Axcess1AI-based Access to Information & Privacy software
A modern, bilingual, TBS-compliant ATIP platform. Replace the legacy Axcess1 editor and fragmented tooling with a single web application that ingests requests, redacts documents with AI assistance, orchestrates releases and third-party consultations, and files annual reports in the exact federal submission format.
Why Axcess1
AI-assisted, officer-controlled
AI proposes redactions with clause citations. The officer accepts, edits, or rejects every rect. No black-box decisions.
TBS-ready reporting
Part 1 through Part 7 of the ATI Annual Report + Privacy equivalents, in the exact federal submission format. With a validation pass that re-derives every total from the source tables before submission.
Bilingual end-to-end
Every screen, every letter, every report in English and French. Language-preference per requester, per template.
Pluggable infrastructure
Storage, OCR, AI, email, authentication — every boundary is an adapter configured in the admin. Runs on AWS, Azure, GC Cloud, or fully on-premise.
Legacy-compatible
Imports from the existing Axcess1 editor file layout (Scan / Markup / ReleasePDF folders), .rects / .erma / .axc formats, and the legacy Lookuptable catalog of 1,570+ values.
Auditable & compliant
Immutable audit log, retention policies, encryption at rest, signed PDF exports, OIC investigation-ready exports.
The six-step workflow
Intake → Retrieval → Redaction → Approval → Release → Report.
- 1
Intake
Manual, emailed, imported from a portal, or ingested from CSV/JSON. New request gets a fiscal-year-coded ID, assigned officer, and a due date derived from the request type's target days.
- 2
Retrieval & upload
Documents collected from program areas, OCR'd, classified, page-counted. Officer reviews each doc's release status.
- 3
Redaction
Page-accurate redaction editor with ATIA/Privacy clause picker. AI suggests rects; officer approves. Withhold pages, encrypt/restore, per-clause styling.
- 4
Approval
Approver previews the release package, signs off electronically, and the request moves to Release status.
- 5
Release
PDF groups bundled with a cover letter, emailed to the requester (or third-party consultee for s.27). Release date stamped, status auto-advances to Complete.
- 6
Report & respond
Every action feeds TBS annual reporting + the dashboard. OIC complaints, Federal Court references, and corrections tracked against the original request.
Product tour
Every screen below ships in the application today. Data shown reflects live demo content.
Dashboard
One view of every metric that matters — active requests, overdue count, due this week, closed this month, average days to close, and top statutory exemptions.
Requests queue
Every ATI, Privacy and Correction request in one filterable list. Officer, due dates, pages used / left, status — all inline.
TBS ATI Validation
Cross-checks every published total against the underlying Request tables before TBS submission — mismatches flagged in red, not caught after filing.
Request detail
Status timeline, requester, officer, pages, documents, correspondence, releases, consults, complaints, courts, notes — every artifact on one page.
Documents workspace
Upload, OCR, scan, mark up, redact, and release — per-document status, page counts, classification, and release-ready flags.
Redaction editor
Pixel-accurate markup with the full ATIA and Privacy Act clause picker. Select, highlight, withhold-page, encrypt/restore, undo/redo, multi-doc navigation.
AI-assisted redaction
Analyze documents with configurable AI providers — get clause-tagged suggestions for s.19 personal info, s.21 advice, s.23 privilege, and more. Officer approves every rect.
Export PDF
Watermark, clause IDs, Bates numbers, page-number location, rectangle style — all configurable per release.
Release workflow
Audience-aware (requester vs. consultee), picks PDF groups + cover letter + attachments, sends email, records release date, bumps Review → Release — one auditable transaction.
Correspondence
Acknowledgement, extension, fee, transfer, final letters — template-driven, bilingual, auto-merged with request data, delivered via the configured email provider.
Third-party consultations
Section 27 callouts with agency, contact, sent-out / due-back / return dates and page ranges — tracked end-to-end.
Events timeline
Every status change, consultation, correspondence, and officer action recorded on an immutable audit trail.
Fees & cost management
Fee calculation, waiver tracking, invoices, and per-request cost roll-ups feeding TBS Part 1.5 reports.
Planned events
Forward-looking calendar: extensions, consultations, approvals, fee deadlines — flagged before they miss.
Complaints
OIC and OPC complaints tracked against requests — intake date, investigator, disposition, findings.
Courts
Federal Court references and judicial reviews linked to the originating request and release decision.
Corrections
Privacy Act section 12 correction notations tracked against original requests.
Notes
Officer-only working notes, timestamped, never released.
Attachments
Supporting files attached to any request — cover letters, waivers, transfer notices, exhibits.
Activity report
Per-request audit digest: who did what, when — exportable to PDF for file-keeping.
Full-text search
Cross-cutting search across requests, documents, and correspondence — locale-aware, case-insensitive, ranks by relevance.
Reports hub
TBS ATI, TBS Privacy, Workload, By Status, Organization, Outstanding, Activity, Performance, Docs by Officer, Pages by Type, Cash/Cost, Complaints, Compliance.
TBS Annual Report — ATI
Part 1 through Part 7 tables generated from live data in the exact SSRS layout accepted by TBS.
TBS Privacy
Privacy Act annual report in the same federal-submission format, bilingual, signed off by the ATIP coordinator.
Contacts directory
Requesters, media, agencies, consultees, and courts in one searchable book — with language preference and correspondence history.
Workload
Per-officer open request counts, overdue breakdown, and throughput trend lines.
Performance
Time-to-close distribution, completion rates by officer and by request type, seasonal throughput curves.
Organization view
Institution-wide rollups for deputy-minister briefings: volumes, aging, released pages, top exemptions.
Pages by type
Released / withheld / excluded / transferred page counts segmented by request type — feeds TBS Part 2 exactly.
Cash management
Fees collected, waived, refunded — per-quarter roll-ups and outstanding fee tracking.
Admin console
Every operational knob in one place: users, roles, organizations, request types, lookup tables, event setup, templates, retention, scheduler.
Integrations
Provider-agnostic external intake — CSV, JSON, email, SFTP, future API — with field mapping, status mapping, preview, sync history.
Email (send & receive)
Outbound SES / SMTP plus inbound IMAP: subject-matched ingestion turns reply emails into RequestAttachment + CORRESP events automatically.
AI adapter
Swap AI providers without code changes — OpenAI, Anthropic, Azure OpenAI, Ollama, or the built-in Disabled stub for air-gapped installs.
OCR adapter
Tesseract, AWS Textract, Azure Form Recognizer, or Google Document AI — configured through the admin, not code.
Storage adapter
Local disk, S3, Azure Blob, OneDrive, SharePoint, GCdocs — the document store is a runtime choice.
Users & roles
Fine-grained RBAC: officer, approver, admin, auditor. SSO via Azure AD / Entra ID, OIDC, or credentials fallback.
Audit log
Every write in the system — who, what, when, before/after. Retention-controlled, read-only, exportable for OIC investigations.
Compliance & security
ATIA & Privacy Act
Full clause catalog (ss.13–26 ATIA, ss.18–28 PA, exclusions s.68–69.1), language-neutral severance, mandatory vs. discretionary flagging.
Protected B ready
Hardened auth, RBAC, encrypted storage, audit trails, CSP / HSTS / Permissions-Policy headers. Runs in GC Cloud, Azure Canada, AWS Canada (Central).
Accessibility
WCAG 2.1 AA: keyboard-only operation, screen-reader landmarks, skip-link, focus-visible rings, tabular numerals for KPIs.
OIC-ready
Immutable audit log, activity reports exportable to PDF, complaint intake, disposition tracking, Federal Court references linked to the originating request.
Bilingual
Every UI string, every letter template, every report in EN and FR. Language-preference per requester / per template. Official Languages Act by design.
Retention
Per-entity retention policies wired to OPC / TBS directives. Automatic disposition on policy expiry, with audit notice.
See Axcess1 in your institution
Request a live demo or pilot deployment. We'll run through your existing ATIP volumes and show the TBS report round-trip end-to-end.
SoftSim Technologies Inc · axcess1.ca · info@softsim.ca · Montréal, Québec, Canada